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Adding, editing, or deleting an
announcement


Note: To complete these procedures, you must be
assigned a role having the necessary permissions.  To determine your
role, follow the directions in Participant roles.  For a basic understanding of roles and
permissions, see Permissions and roles: Overview.

 
On this page:



Adding an announcement
Editing an announcement
Deleting an announcement



 

Adding an announcement

To add an announcement:

In your site's menubar, click Announcements.




On the Announcements screen, near the top, click Add.




In the text box next to "Announcement title", type the subject of
your announcement.




In the text box under "Body", use the rich-text editor to
create and format the body of your announcement.

  
Note: Pasting text into the rich-text editor
should preserve most formatting, but some types of formatting, such as
colored text, may need to be added manually in the editor after pasting.


Under "Access", select how to display your announcement:





Only members of this site can see this announcement
This announcement is publicly
viewable: If the site visibility is set to "Display in public
site list", then the announcement would be viewable by anyone visiting
the site in the Site Browser.

Displays this announcement to selected groups only:
Visible only to certain sections or groups. Use the checkboxes to
choose which groups or sections can view the announcement.


Note: If you don't see the option to display to
groups, no groups or sections are associated with your site; see Managing groups.
Under "Availability", select Show to release your
announcement or Hide to hide it, or select Specify
Dates, and then select a beginning date and/or ending date for the
announcement's visibility.

Note: If you choose to specify dates, any email
notifications will be sent out on the specified beginning date.
Under "Attachments", you can attach a file from your local
computer or from Resources, or specify the URL for a file on the
web. For instructions, see Options for adding attachments.




You can choose to have your announcement emailed to participants
in addition to being posted. From the Email Notification
drop-down list, select the appropriate option:





None - No notification (the default setting)
Low - Not received by those who have opted out
High - All participants




To post your announcement, click Add Announcement. To
preview your announcement, click Preview.


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Editing an announcement

To edit an announcement: 

In your site's menubar, click Announcements.




Under the announcement's subject, click Edit.

Note: If you don't have sufficient rights to edit a
particular announcement, you will not see the option to revise
it. Also, you can edit only one announcement at a time.
Make the desired changes to your announcement.




Click Save Changes, Preview, or
Cancel.


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Deleting an announcement

To delete one or more announcements: 

In your site's menubar, click Announcements.




Under "Remove?", select the announcement(s) you want to delete.

Note: If you don't have sufficient rights to delete a
particular announcement, you will not see a box next to its title.
Click Update.




On the confirmation screen, click Remove or Cancel.


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